Commercial Roofing at Aurora University, Aurora, IL

Create a building list and confirm the facility identifier, use, roof plan, known repair history and access method for each structure. Water entry can affect a residence building, library, instructional facility or athletics building differently. The building drawings and field inspection confirm each roof assembly and condition. On each roof, inspect representative seams, edges, drains, penetrations, equipment curbs and wall connections. Mark areas that were not safely accessible or could not be examined.

Translate leak reports into locations on both the interior and roof maps. Water can travel along a deck or insulation before it appears below, so the visible stain is one clue rather than a confirmed entry point. If concealed moisture could change the recommended repair boundary, consider an infrared moisture survey or another suitable test. Record its method, weather conditions, coverage and limitations. The test map should follow building and section identifiers so results from one campus roof are not applied to another.

Before setting dates, confirm the building contact, occupied hours, event or class conflicts, delivery routes, parking restrictions and any areas that must remain accessible. The campus includes residence, academic, administrative, library and athletics uses, so operations should be checked at the building level. Identify where lifts and materials can be staged, how crew access will be managed and whether interior spaces need protection. If work affects a library or student-support area, coordinate notifications and the person authorized to communicate changes to occupants.

For a multi-day project, divide work into sections that can be safely closed at the end of each shift. State the weather plan for exposed areas and how a concealed condition will be photographed and reviewed before it is covered. Coordinate roof penetrations or equipment changes with the responsible trade so new work does not compromise completed flashing. The site plan identifies a parking deck, lots and athletic fields, but specific access paths, laydown areas and event schedules need current confirmation from the university. Put confirmed logistics in the proposal and revisit them at the preconstruction meeting.

Save the building and roof-section maps, system identification, inspection notes, test data, repair approvals, material records, photographs and completion dates. Mark which sections were accessed, opened, repaired, replaced, inaccessible or left untested. Keep any issued warranty document with its exact coverage and issuer contact. Record later rooftop equipment, electrical or other trade work that changes a penetration, support or drainage connection. A campus maintenance file should let another facilities manager see where a recommendation came from and what evidence supported it.

Use the university building name and address as the primary reference, with campus identifiers such as the Learning Commons, athletic fields or parking deck only where they help locate a work area. At follow-up, compare images and test locations with the earlier report; do not extend one building's finding to another. Roof access and repair records for St. Charles East Main Street and Kirk Road and Warrenville Cantera need their own building maps, test boundaries and approved quantities. That record supports a clear next step for maintenance or capital work.